Running a cleaning business requires more than providing excellent cleaning services. You also need a professional and organized way to bill customers, record services, and keep track of payments. A Cleaning Service Invoice Template makes this process easier by providing a ready-to-use format for creating clear and professional invoices for residential, commercial, office, and specialized cleaning services.
Our free cleaning service invoice template is designed to help cleaning companies, independent cleaners, janitorial businesses, housekeeping professionals, and commercial cleaning contractors prepare invoices quickly. Instead of creating an invoice from scratch every time a customer needs to be billed, you can download the template, enter your business and customer information, add the services provided, and calculate the total amount due.
What Is a Cleaning Service Invoice?
A cleaning service invoice is a document that records the cleaning work provided to a customer and the amount charged for those services. A professional invoice typically includes the business name, customer information, invoice number, invoice date, service date, description of services, quantity, rates, subtotal, discounts, taxes, total amount, and payment information.
A cleaning invoice template provides these sections in an organized format so you can create consistent invoices for different customers.
For example, a cleaning company may invoice a customer for:
- House cleaning
- Apartment cleaning
- Office cleaning
- Commercial cleaning
- Deep cleaning
- Move-in cleaning
- Move-out cleaning
- Kitchen cleaning
- Bathroom cleaning
- Window cleaning
- Carpet cleaning
- Floor cleaning
- Recurring cleaning services
- Post-construction cleaning
- Janitorial services
Free Cleaning Service Invoice Template
This free cleaning service invoice template can be used as a starting point for creating professional invoices for your cleaning business. The Excel format is particularly useful when you regularly prepare invoices because you can edit the information, add services, enter rates, and calculate amounts within the spreadsheet.
The template includes an itemized service section where you can list individual cleaning services along with quantities, rates, amounts, and notes. This makes the invoice easier for customers to understand because they can see exactly what they are being charged for.
It also includes sections for business information, customer details, invoice information, payment information, discounts, taxes, and invoice totals.
Cleaning Service Invoice Template in Excel
An Excel cleaning invoice template can be especially useful for small cleaning companies and independent cleaning professionals who want an editable invoice they can reuse.
You can save a master copy of the template and create a new invoice whenever a customer requires billing. Excel also makes it convenient to maintain digital records and customize the invoice according to your business requirements.
The included spreadsheet contains formulas for calculating service amounts and the overall invoice total, reducing the need for manual calculations.
Residential Cleaning Invoice
A residential cleaning invoice template can be used by house cleaners and cleaning companies that provide services to homeowners, tenants, landlords, and property managers.
You can list individual services such as standard house cleaning, bathroom cleaning, kitchen cleaning, dusting, vacuuming, mopping, window cleaning, or deep cleaning.
For recurring customers, the invoice can also include the service date and details of the cleaning appointment so the customer can easily understand the charge.
Commercial Cleaning Invoice
Businesses providing office and commercial cleaning services can use a commercial cleaning invoice template to bill companies for completed work.
Commercial invoices may contain several different services, making an itemized invoice particularly useful. You can list cleaning areas, service frequency, labor charges, additional services, supplies, or other applicable fees.
A consistent professional cleaning invoice also helps create a more organized billing process and gives customers a clear record of the services they received.
How to Create a Cleaning Service Invoice
Creating an invoice using this template is straightforward:
1. Add your business information:
Enter your cleaning company's name, address, phone number, and email address.
2. Enter invoice details:
Add an invoice number, invoice date, due date, and service date.
3. Add customer information:
Enter the client's name and relevant contact or billing information.
4. List cleaning services:
Describe each cleaning service provided and enter the quantity and applicable rate.
5. Review the calculations:
Check the subtotal, discount, tax, and final invoice amount.
6. Add payment information:
Include your preferred payment method and payment terms.
7. Save or print the invoice:
Save a digital copy for your records and send or print the completed invoice for your customer.
Download the Free Cleaning Service Invoice Template
Our free Cleaning Service Invoice Template is suitable for independent cleaners, residential cleaning businesses, commercial cleaning companies, janitorial services, housekeeping professionals, and other service providers.
Download the editable Excel template, enter your business and customer information, add the cleaning services provided, review the calculations, and use the completed invoice for professional billing.
Worked cleaning invoice example
For illustration, three hours of cleaning at 25 per hour produces a labor charge of 75. An agreed supplies charge of 10 brings the subtotal to 85 before any applicable adjustments. Label each charge so the customer can distinguish labor from extras.
Enter the service date, quantity and rate in the appropriate input cells and check the resulting line totals. If you add rows, verify that the subtotal includes them. Do not replace a formula with a typed total merely to make one invoice balance.
The download provided on this page is an Excel workbook. It is not a Word download. Keep the editable master for future invoices and send a completed copy in the format agreed with your customer.
Residential Cleaning Invoice Template Download
This residential cleaning invoice is designed for house cleaners, maid services, and home-cleaning companies. It includes editable fields for rooms or areas, service descriptions, billing type, quantity or hours, rates, supplies, and notes. Built-in formulas calculate each line, subtotal, discount, tax, amount paid, and balance due.
Commercial Recurring Cleaning Invoice Template Download
This commercial version is built for recurring office, facility, and janitorial billing. It records the billing period, contract or purchase-order number, location or zone, service frequency, visits or quantity, rates, supplies or fees, and work-order notes. Automatic formulas calculate service totals, contract discount, tax, payments, and the remaining balance.
What to Include in a Cleaning Service Invoice Template
A clear cleaning service invoice template helps clients understand exactly what they are paying for and makes it easier to get paid on time. Include these details:
- Your business name, logo, address, phone number and email.
- Invoice number, invoice date and due date.
- Client name, service address and billing address if different.
- Date or dates of service, and the service period for regular contracts.
- A description of each cleaning service, such as standard clean, deep clean, carpet cleaning, window cleaning or move-out clean.
- Hours worked or a fixed price per visit, plus any extra charges for supplies or special requests.
- Subtotal, tax where applicable and total due.
- Accepted payment methods and payment terms.
- A short note about your cancellation or late payment policy, if you have one.
Tips for Getting Paid Faster
- Send the invoice on the same day the job is completed, or on a set date for regular clients.
- Offer simple payment options, such as bank transfer or card payment.
- Use clear service descriptions so clients do not need to ask questions.
- Keep a payment tracker in Excel showing invoice number, client, amount, due date and status.
- Send a polite reminder when a payment is overdue.
Handling Extras and Changes
Cleaning jobs often change on the day, for example when a client asks for the oven or inside windows to be cleaned. Agree on the price of extras before doing the work, then list each extra as a separate line on the invoice. This keeps billing transparent and avoids disputes.
For recurring clients, keep the same invoice layout each time and list the visit dates covered, so the client can match each charge to the cleaning they received.
- Thank clients for prompt payment to build good relationships.
Related templates
Continue with Food Bill Invoice Template in Excel or Receipt Template.
You can also check these important templates like the service invoice template and cleaning service proposal template.
Frequently Asked Questions
Can I list multiple cleaning services on one invoice?
Yes. The itemized service section allows you to list multiple services, quantities, rates, amounts, and notes on the same invoice.
Is this cleaning invoice template available in Excel?
Yes. The provided template is an Excel cleaning service invoice template that can be edited and reused.
Can I add taxes and discounts to the invoice?
Yes. The template includes separate fields for discounts and taxes, allowing you to calculate the final invoice total according to your billing requirements.
What should a cleaning service invoice include?
A cleaning invoice commonly includes business and customer information, invoice number, invoice date, service date, cleaning services, quantities, rates, subtotal, discounts, taxes, total, payment method, and payment terms.
Which cleaning invoices are included?
You get a general cleaning service invoice template, a residential cleaning invoice, and a commercial recurring cleaning invoice, all as .xlsx files.
How do I open and fill in the invoice?
Open it in Microsoft Excel, Google Sheets, or LibreOffice Calc, add your business details, then enter each service, hours or rate, and the client's address.
Who should use a cleaning service invoice template?
House cleaners, janitorial companies, and office cleaning contractors use it to bill one-off jobs or recurring weekly and monthly contracts.
How do I send the invoice to a client?
Save or export the sheet as a PDF from Excel or Google Sheets and email it, so the layout stays the same on any device.
