A company letterhead template gives every letter, quotation, notice, and invoice cover page you send a consistent, professional look. Below you can download three free company letterhead templates in Word: a classic letterhead with a centered logo, a modern letterhead with a bold color header band, and a corporate letterhead with full registration details in the footer.
Each letterhead is an editable .docx file with the design built into the page header and footer. Replace the logo, company name, and contact details once, save the file as your master copy, and every new letter you write will carry your branding automatically, on every page.
What Is a Company Letterhead?
A company letterhead is the printed or digital heading at the top of a business document. It usually contains the company logo, the registered business name, and contact information such as the address, phone number, email, and website. Many letterheads also include a footer with legal details like the company registration number, tax or VAT ID, or the names of directors.
Letterhead is used for formal business correspondence, including letters to customers and suppliers, offer and appointment letters, price quotations, official notices, reference letters, and statements. In many organizations it also serves as the cover sheet for contracts, reports, and proposals.
A well-designed letterhead does more than look attractive. It tells the reader immediately who the document is from, how to contact the sender, and that the document is an official communication from the business.
Why Use a Letterhead Template in Word?
- It builds brand recognition. Using the same logo, colors, and fonts on every document makes your business instantly recognizable.
- It looks professional. A clean letterhead signals that the company is established and trustworthy, even for a small business or freelancer.
- It saves time. Your details live in the header and footer, so you never retype your address or phone number.
- It repeats on every page. Word’s header and footer appear automatically on long letters and reports.
- It works for print and email. Print on plain paper in-house, or save as PDF for email attachments.
- It is easy to update. Change your phone number or address once in the master file instead of reprinting boxes of stationery.
What to Include on a Company Letterhead
- Logo: placed at the top left, top center, or inside a header band.
- Registered business name: exactly as it appears on legal documents.
- Tagline (optional): a short slogan or description of what the business does.
- Physical address: the head office or mailing address.
- Phone number and email: a main line and a general or departmental email.
- Website: your main web address, and optionally one social media handle.
- Legal details: registration number, tax or VAT ID, and registered office where required in your country.
- Brand colors and fonts: used consistently in rules, bands, and headings.
How to Create a Company Letterhead With These Templates
- Choose a design. Pick the classic, modern, or corporate layout depending on your industry and brand style.
- Open the header. In Word, double-click the top of the page to edit the header area.
- Replace the logo. Right-click the logo placeholder, choose Change Picture, and select your own logo file. A PNG with a transparent background looks best.
- Edit your details. Replace the bracketed company name, tagline, address, phone, email, and website.
- Edit the footer. Double-click the bottom of the page and update the footer text, such as legal or registration details.
- Match your brand colors. Select the color band or rule and apply your brand color from the Shading or Borders menu.
- Save a master copy. Delete the sample letter text, then save the file as a Word Template (.dotx) or keep a master .docx you copy for each letter.
Download the Free Company Letterhead Templates
All three company letterhead templates are hosted on this website and are free to download and edit in Microsoft Word. Each preview image matches the download button directly below it. The files also open in Google Docs, LibreOffice Writer, and Apple Pages.
1. Classic Company Letterhead
A traditional, centered design with a round logo, the company name in a serif font, a tagline, and a fine gold rule. The footer shows the address, phone, email, and website. It suits law firms, accountants, schools, consultants, and established family businesses.
2. Modern Company Letterhead
A bold, contemporary layout with a full-width teal header band containing the logo, company name, tagline, and contact details. A light footer band holds the legal name and page number. It suits agencies, startups, technology firms, design studios, and trades.
3. Corporate Letterhead Template
A professional corporate design with the logo and company name on the left, head office contact details on the right, a strong red accent rule, and a footer with the company registration number, tax ID, directors, and office locations. It suits larger companies and groups with several branches.
Letterhead Design Tips
- Keep it simple. The letterhead should frame your message, not compete with it. Leave plenty of white space for the letter body.
- Use one or two brand colors. Too many colors look busy and cost more to print.
- Make contact details easy to read. Use a minimum font size of about 8 to 9 points in the header and footer.
- Use a high-resolution logo. A blurry logo undermines the professional look. Use a file at least 600 pixels wide.
- Place details where readers expect them. The logo and name go at the top, while legal and registration details usually go in the footer.
- Test it in print and on screen. Print a copy and save a PDF to check that colors and margins look right in both.
- Check legal requirements. In some countries, companies must show their registered name, number, and office on business letters.
How to Write a Professional Letter on Letterhead
Each template includes a sample letter layout you can follow. Start with the date, then the recipient’s name, title, company, and address. Add a short subject line so the reader knows the purpose of the letter immediately. Open with a greeting such as “Dear Ms. Lopez,” and keep the body to three or four short paragraphs: the purpose, the details, and the next step or call to action.
Close with “Sincerely,” or “Kind regards,” followed by your name, title, and company. If the letter will be signed by hand, leave three or four blank lines for the signature. For email, save the letter as a PDF so the layout and fonts stay the same on every device.
Printing and Sharing Your Letterhead
You do not need pre-printed stationery to use a letterhead. Most office printers produce excellent results on good-quality white paper of 90 to 100 gsm (24 lb bond). Because printers cannot usually print to the very edge of the page, the designs keep important content inside the standard margins.
For digital use, choose File > Save As > PDF. PDF letters look identical on every computer and phone, which is important when you are sending quotations, offer letters, or official notices by email. Keep the original Word file as your editable master.
How to Customize the Letterhead Templates
To change fonts, select the company name and choose a font that matches your brand, such as a serif font for a traditional look or a clean sans-serif for a modern one. To move the logo, click it and use Layout Options to wrap text or position it precisely. To add a second page design without the full header, go to Layout > Page Setup and tick “Different first page”, then create a simpler header for following pages.
If your business has several branches or departments, save a separate copy for each with its own address and phone number. Name the files clearly, such as “Letterhead-Head-Office.docx” and “Letterhead-Sales.docx”, so staff always pick the right version.
You can also check these important templates like the press release template for company announcements, the price quote template for sending branded quotations, and the purchase order template for official orders to suppliers.
Frequently Asked Questions
How do I make a company letterhead in Word?
Download one of the templates on this page, double-click the header to edit it, replace the logo with Change Picture, and type your company name and contact details. Then edit the footer, delete the sample letter text, and save the file as your master letterhead.
What should a company letterhead include?
A company letterhead should include your logo, registered business name, address, phone number, email address, and website. Many businesses also add a tagline and, in the footer, legal details such as the company registration number and tax or VAT ID.
Can I use these letterhead templates for free?
Yes. All three company letterhead templates are free to download, edit, and use for your own business correspondence. Replace the placeholder logo and details with your own before you print or send them.
How do I add my logo to the letterhead?
Double-click the header area, right-click the placeholder logo, and choose Change Picture. Select your logo file from your computer and resize it by dragging a corner handle while holding Shift so it keeps its proportions.
Should a letterhead be printed or digital?
It can be both. Print the letterhead on good-quality paper for letters that are mailed or signed by hand, and save it as a PDF for letters, quotations, and notices sent by email. The same Word template works for both.
